Kingston Mindfulness Meditation Group – Privacy Policy
Statement of intent
When you supply any personal information to Kingston Mindfulness Meditation Group (KMMG) we undertake to:
• collect only the information we need as defined in this policy
• tell you how we will use it
• keep the information secure
• delete your information if you wish to exercise your right “to be forgotten”
• let you know if any data privacy breaches occur
We are committed to protecting and respecting your privacy.
What information is collected?
When you sign up to join our mailing list or book to attend a KMMG event we ask for your:
• name
• email address
and, if you borrow a book from our library, or if you have volunteered to assist with aspects of KMMG’s work, we may request your:
• telephone contact number
• postal address (if you have asked us to write to you or if a meeting is being held at your home)
We want to make sure that your personal information is accurate and up to date. Please notify us if your information changes. You may ask us to correct or remove information you think is inaccurate. To do this please contact us through the contact form on our website or by email at: infokmmg@gmail.com
Information that is collected automatically by our service providers
Our website uses cookies – small text files that are placed on your device to provide you with a better user experience when using our site. In general, cookies are used to retain user preferences and provide anonymous tracking data to third-party applications such as Google Analytics. Google Analytics helps us understand things like what pages are most viewed. As a rule, cookies will make your browsing experience better. However, you may prefer to disable cookies on this and other sites. The most effective way to do this is to disable cookies in your browser. Consult the Help section of your browser (or take a look at the All about Cookies website) which offers guidance for managing cookies. However in a few cases some of our website features might not function as a result.
We may collect management information on our email communications, such as whether you have read an email sent by us, when and how many times. We will use this information to improve content and services and not for any other purposes.
How we use your information
We use your information in a number of ways, such as:
• sending you our email newsletter, which contains information about KMMG’s activities and those of the organisations to which we are affiliated
• responding to communications you have sent to us
• communicating with you about events you have booked to attend
• communicating with you about books you have borrowed from our library
You are free to unsubscribe to emails from us, by following the unsubscribe link that appears at the end of relevant communication.
How we protect your data
We will keep your personal information confidential, and will not supply it to any third party without your consent, unless we are obliged by law to do so. Accordingly, and for the avoidance of doubt, we do not:
• sell or share your personal information with any third parties, or (except as explained below) with other members of KMMG
• send out emails in a way that would allow other recipients to see your email address (unless you have specifically authorised this)
• disclose your personal information to other members of KMMG without your specific authorisation and then only for personal contact purposes not for selling or promoting any goods or services
We may use reputable third parties to process your information on our behalf (for example Gmail). We believe these companies operate appropriate data privacy arrangements and you can access their data privacy policies from their websites.
How long will you keep my information?
The information you provide is retained until you request us to remove it.
How secure is the information I give you?
KMMG takes the care of your data seriously and seeks to ensure your personal information is protected. Where we use other parties to handle your data (as named in this document), we chose well-known and widely-used organisations
In today’s cyber environment, it is unfortunately not possible to guarantee completely against loss, misuse or alteration of data, for example in the event of a successful cyberattack. However, should this scenario arise, we will contact you as soon as possible giving full details of any data that has been compromised.
The right to be forgotten
You have the right to be ‘forgotten’, which means that if you request us to, we will remove all the data that we hold on you from our systems.
How can I see what information you hold on me?
Under the General Data Protection Regulation (which is effective from May 2018) you can request a report detailing the information we hold about you. To obtain a report, please contact us via email at infokmmg@gmail.com.
We aim to issue an initial response to all enquiries within twenty working days, and will offer a full response to all information access requests within six weeks. If we require additional time, we will keep you informed.
The following information will be required before your access request is granted:
• Your full name and contact details
• Your relationship to KMMG
• A copy of your passport or national ID card
Reports will be sent by email or post. We reserve the right to charge a reasonable administrative fee for additional copies of the same information.
Third party websites
Our website contains links to third party websites. This policy only applies to our web site, so if you follow a link to a third party site, please make sure you read the privacy policy on that site. We do not accept any responsibility for third party sites.
Cookies
This site uses cookies – small text files that are placed on your machine to help the site provide a better user experience. In general, cookies are used to retain user preferences, store information for things like shopping carts, and provide anonymised tracking data to third party applications like Google Analytics. As a rule, cookies will make your browsing experience better. However, you may prefer to disable cookies on this site and on others. The most effective way to do this is to disable cookies in your browser. We suggest consulting the Help section of your browser or taking a look at the About Cookies website which offers guidance for all modern browsers
Who we are
Kingston Mindfulness Meditation Group is a not-for-profit group associated with Zen Master Thich Nhat Hanh’s Community of Interbeing and with the Insight Meditation tradition of Gaia House. You can contact us by email at: infokmmg@gmail.com
If you are unhappy with our organisation’s data practices and do not feel that we have addressed your concerns, please contact the Information Commissioner’s Office or call the helpline on 0303 123 1113.
Any changes we make to this privacy policy will be posted on this page, so please check back from time to time.
Last updated: 10th November 2023